Safe Hands - Newcastle, NSW

Worker Screening Register

Master register of all screening clearances and training records for every worker, contractor, and volunteer. Reviewed by the Director monthly. No worker may commence participant contact until this register confirms all checks are current. Refer to Worker Screening & Training Policy (POL-WST-001).

Form IDFORM-WST-001

Version1.0

Effective1 January 2026

Linked PolicyPOL-WST-001

1. How to Use This Register

Update triggers:

New worker engaged - add row before first shift
Clearance issued, renewed, suspended, or revoked
Training completed or expired
Worker role changes or worker exits

Monthly review: Director checks every "Expiry" column for clearances due within 90 days and flags renewals.

2. Active Workers

Worker name	Role	Start date	NDIS WSC clearance #	WSC status	WWCC #	WWCC expiry	Police check date	ID verified	References	Quals verified	First Aid expiry	CPR expiry	Induction complete	Notes

3. Ongoing / Refresher Training Tracker

Annual refreshers and role-specific training. Add a row per worker per training module.

Worker name	Training module	Date completed	Trainer / provider	Certificate sighted	Next due date	Status	Notes

4. Exited Workers (Archive)

Records of former workers are retained for 7 years from end of engagement (per Worker Screening & Training Policy).

Worker name	Role	Start date	End date	Reason for exit	Exit interview done?	Clearances surrendered?	Final reference issued?	Archive location

5. Director Monthly Review Log

Review date	Clearances expiring within 90 days	Renewal action taken	Issues noted	Director initials